Event Service in Detail with 

Estimated Cost

Wedding Day/Event Day Management Services

Partial Wedding/Event Planning Services

Full Service Wedding/Event Planning Services

Wedding/Event Day Management Services

Wedding/Event Day Management Service

Services Provided Upon Booking Your Wedding/Event Service with Southern Bella Events

Recommended Vendor List

Southern Bella will provide you with our list of recommended event professionals, which includes 2-3 event professionals for each vendor category including caterers, photographers, videographers, music and entertainment, floral and decor, cake designers, stationery companies, transportation, attire resources, and rentals. Our recommended professionals are vendors we feel confident working with. We encourage you to meet with them when choosing your vendor team. Venue recommendations are not included in Wedding/Event Day Management Services.

Wedding/Event Planning Checklist

We will provide you with a detailed planning checklist to use throughout the wedding/event planning process.

Services Provided 30-60 Days Before the Wedding/Event Day

Details Meeting

Southern Bella will meet with you for one (1) meeting to review wedding/event day details, talk through the timing of the wedding/event day events, and review the services that will be provided by your contracted event professionals. This meeting could be up to 2 hours in length and takes place approximately 45-60 days prior to the wedding/event day.

Create First Draft of the Wedding/Event Day Schedule

After the details meeting, Southern Bella will draft a detailed wedding/event and reception schedule. At this time, Southern Bella will also create our checklist regarding the setup of all wedding/event decor and details that we are responsible for. Once the first draft of the wedding/event day schedule and setup checklist is complete, you will review it and have the opportunity to provide feedback and corrections within five (5) business days.

Create a Wedding/Event Vendor List

Southern Bella will compile a list of all your contracted wedding/Event professionals with their contact information.

Introduction to Your Vendor Team

Southern Bella will contact your vendor team approximately 45 days prior to the wedding/event to introduce ourselves as your wedding day managers.

Services Provided 30 Days Before the Wedding/Event Day

Email and Phone Support

Starting at 30 days prior to the wedding, Southern Bella will become available to answer wedding/event related questions through phone and email during Southern Bella’s regular business hours. Your wedding/event planner will provide business hours to you at the time of booking. You can expect a response from your planner within 48 hours during the workweek.

Final Walk-Through Meeting

Southern Bella will work with you and your reception venue to schedule and attend the final walk-through meeting. This meeting takes place at your reception venue to finalize the wedding/event day schedule, setup details, logistics, and layout of the reception room. This meeting typically takes place 15-45 days prior to the wedding/event day and can be up to two (2) hours in length.

Finalize the Wedding/Event Day Schedule

After the final walk-through meeting, Southern Bella will finalize the wedding/event day schedule with you, your venue(s), and the vendor team, then distribute the schedule to the event professionals who are involved in the wedding day.

Final Vendor Confirmations

During the week prior to the wedding/event, Southern Bella will confirm timing and logistical details with each event professional you have booked. This includes communicating load-in and load-out instructions, delivery and tear down times, and set-up logistics for the wedding/event day.

Services Provided 1-3 Days Before the Wedding/Event Day

Texting Support

Starting 3 days prior to your wedding/event, your event planner will become available for questions via text as well as through phone and email between the hours provided at time of signing. Your planner will respond as soon as possible to text messages during this time.

Wedding/Event Rehearsal Coordination

Southern Bella will attend your wedding/event rehearsal and work with you or your wedding/event officiant, or minister to rehearse the processional, ceremony outline, and recessional. Southern Bella will review the wedding/event day arrival time and locations with the bridal party or event party. The rehearsal coordination includes up to one hour of time for your wedding planner to coordinate the ceremony rehearsal. Before scheduling the rehearsal time with your ceremony location, it is required that you confirm availability of your wedding/event planner.

Distribution of Final Payments

If you wish to have Southern Bella distribute final payments and gratuities to your wedding vendors on the wedding/event day, these can be given to your planner in sealed and labeled envelopes.

Collection of Small Decor Items

If your wedding/event venue does not have storage capability, you may deliver up to 4 medium size boxes of items to Southern Bella during this time frame. The wedding/event planner will bring these items to the wedding/event on the wedding/event day. These items may include favors, escort and place cards, seating chart, menu cards, table numbers, wedding/event programs, guest book, card box or basket, toasting flutes, cake serving set, signage, and small decor items. If you have additional decor items beyond this, your wedding/event planner may be able to accommodate your needs with additional assistants, added planning hours, or added services.

Services Provided on the Wedding/Event Day

On-Site Time

Your wedding/event planner and assistant(s) will be on-site for up to ten (10) hours on the day of the wedding/event. The planner’s arrival and departure times are listed in the wedding/event day schedule and are determined by the wedding/event planner. Throughout the day, we will use the wedding/event day schedule to manage the timing and events of the day for you, your guests, and the vendor team.

Client Concierge

Southern Bella will check-in with you and your fiancé/client throughout the wedding/event day to ensure your needs are met, questions are answered, and the day is happening according to your desires.

Set-up Supervision

Southern Bella will supervise ceremony/event and reception load-in and setup with your vendor team. Southern Bella will setup small decor items and details including wedding/event favors, ceremony candles, wedding/event programs, guest book, toasting flutes, cake serving set, guest favors, card box, place cards, escort cards, table names or numbers, menu cards, and seating charts.

Coordinate the Ceremony/Event

Southern Bella will assist with line-up of the wedding/event processional, including grandparents, parents, and the bridal party or event attendees. Southern Bella will cue the ceremony/event musicians if needed and direct the individuals involved in the ceremony/event processional. After the ceremony/event, Southern Bella will move small decor items to the reception location if needed.

Coordinate the Reception/Event

During the reception/Event, Southern Bella we will work closely with the venue, catering team, DJ or band, and the photo and video professionals to ensure accuracy of upcoming events, announcements to be made, and smooth transitions for you and your guests throughout the reception event. This includes coordination of the grand entrance, first dance, parent dances, toasts, cake cutting, bouquet and garter toss, last dance, grand exit, and any other events that are scheduled to take place.

Vendor Team Lead

Southern Bella will be the point of contact for your team of wedding/event professionals on the day of the wedding/event. Using the wedding/event day schedule, Southern Bella will work with your event professionals to answer questions and use our best efforts to stay on schedule throughout the day of the wedding/event. Southern Bella will also work with the catering staff and vendor team to coordinate vendor meals and breaks if needed.

Guest Assistance

Southern Bella will assist guests with questions that arise throughout the day. Along with the catering or venue staff, we will graciously direct guests from the ceremony/event to the cocktail hour location and then to the reception/event location if needed.

Guest Transportation Assistance

Southern Bella will assist with coordinating timing and communication of details for guest shuttles and wedding/event party transportation on the day of the event. Your wedding/event planner will use phone calls and text messaging to manage communication with transportation vendors who are not at the same location as the wedding/event planner. If you require a planner or assistant to be on-site at another location to manage transportation, your wedding/event planner may be able to accommodate your needs with additional assistants, added planning hours, or added services.

Clean-up Supervision

Southern Bella will oversee reception/event clean up including collection of personal items such as the guest book, toasting flutes, cake serving set, and extra stationery items. Southern Bella will work with your designated person to put wedding/event gifts and personal items into their car or other on-site location at the end of the reception.

Emergency Kit

We at Southern Bella will have a wedding/event day emergency kit that will be on-site for the wedding/event day. This kit includes a variety of items such as bandages, safety pins, hair spray, wet wipes, scissors, tape, mints, a sewing kit, and many other items to fix emergencies or necessities that may happen on the wedding/event day.


*Please note that centerpiece breakdown, installation/removal of chair covers, janitorial services, transportation of wedding gifts, bussing of tables, and trash removal are not included in Wedding/Event Day Management Services provided by Southern Bella. Southern Bella may be able to accommodate your needs with additional assistants, added planning hours, or added services.

Estimated Cost: $1,000.00 (Based on 100 Guest)

Partial Wedding/Event Planning Services

Partial Wedding/Event Planning Services

At Southern Bella, our Partial Wedding/Event Planning Services include our complete Wedding Day/Event Management Service listed above plus a set list of services requested. With our Partial Wedding Planning Service, it will allow you to be in charge of the planning process while also having the ability to bring on additional guidance to help with certain tasks and details.


Partial Wedding/Event Planning includes:

• An initial get-to-know-you meeting or phone conference where Southern Bella will ask questions to learn more about you and to discuss all aspects of the wedding/event. This meeting will lay the foundation of the work you will do with Southern Bella throughout the planning process. You may expect this meeting could run about 1.5 hours.


• If requested Southern Bella will create a detailed wedding budget projection based on the get-to-know you interview at the start of the planning process.


• During your initial meeting or phone conference, Southern Bella will discuss having and setting up three to four additional planning & design meetings or phone conferences that will take place throughout the planning process with you and Southern Bella. These meetings will be up to 1.5 hours each and can be combined with your vendor meetings.


• Southern Bella will provide 2-4 custom vendor recommendations to match your style and budget for each category including caterers, photographers, videographers, music and entertainment, floral and decor, cake designers, stationery companies, transportation, attire resources, and rentals. Your planner will provide feedback and give advice on choosing the best vendor professionals if needed. Venue recommendations are not included in Partial Planning Services.


• Southern Bella will create an inspiration board that will provide you with help to assist you with finalizing the overall style of the wedding and to share ideas for your wedding details.


• As a client of Southern Bella Events, you will have access to an online planning portal that has a custom planning checklist, wedding day schedules, wedding details checklist, your budget projection, meeting notes, and a place to keep your vendor contracts.


 Estimated Cost $1,200.00 (Based on 100 Guest)

Full Service Wedding/Event Planning Services

Full Service Wedding/Event Planning

General Planning

Southern Bella loves to take the time to interview and really get to know our clients. After booking, we will have a get-to-know-you phone call or meeting to learn more about both of you/our client and to discuss all aspects of the wedding/event. This meeting is the foundation of the work you will do with your Southern Bella wedding/event planner.

Throughout the planning process, Southern Bella will be available through phone and email during regular business hours to ensure all of your questions are answered. Southern Bella will provide the current business hours at the time of booking. You can expect a response from Southern Bella planner within 48 hours during the workweek and some weekends.

As professional planners, Southern Bella has many resources and recommendations for anything and everything you could possibly need for your wedding/event day. Our clients always make the final choice for wedding/event details and vendors. You will sign contracts directly with each vendor you choose and pay the vendor directly.

Budget Projection

Based on our get-to-know-you meeting and your ideal budget, Southern Bella will project a detailed budget for the wedding/event day. After reviewing the projection together and reaching an agreement on the overall wedding/event budget estimate, Southern Bella will use this guide during all planning. Southern Bella will keep track of vendor payments, send reminders when payments are due, and update the budget during the planning process.

Venue Selection

Southern Bella will recommend up to 5-8 venues that fit your style, location, and budget. Southern Bella will help you narrow down options then schedule and attend up to 2-3 venue tours with you upon request. During the tours, Southern Bella will ask relevant questions about the venue and take detailed notes. After choosing your venue(s), Southern Bella will work with the selected venue(s) to obtain the contract. Southern Bella will review the contract to confirm correct date, time, agreed upon rules, and price, then forward the final contract to you for signature.

During the planning process, Southern Bella will work with your venue(s) to coordinate logistics and details related to the venue(s).

Catering

If a catering company is needed, Southern Bella will work with you to create a distinct menu that fits the overall style and atmosphere for the wedding/event. Southern Bella will then procure quotes from 2-3 catering companies and review the quotes with you. Southern Bella will schedule and attend up to two catering, tastings with you. During the tastings, Southern Bella will ask relevant questions about the catering service, give feedback on the food and presentation, and take detailed notes.

After choosing your catering company, Southern Bella will work with the selected caterer to obtain the contract. Southern Bella will review the contract to confirm correct date, time, menu, and price, then forward the final contract to you for signature.

During the planning process, Southern Bella will work with the catering company to coordinate logistics and details related to the catering service.

Beverage and Bar

If beverage catering is needed, Southern Bella will work with you to create a bar service menu for the wedding day. Southern Bella will procure quotes from 1-2 beverage service providers, bartending services, and/or beverage stores for you to review.

After choosing your beverage catering provider(s), Southern Bella will work with the selected vendor(s) to obtain the contract. Southern Bella will review the contract to confirm correct date, time, services, and pricing, then forward the final contract to you for signature.

During the planning process, Southern Bella will work with the beverage vendor(s) to coordinate logistics and details related to their services.

Cake and Desserts

Southern Bella will recommend 2-3 cake designers, bakeries, or dessert companies for you to review. Southern Bella will schedule and attend up to two cake or dessert tastings with you. During the consultations, Southern Bella will ask relevant questions about the vendor’s services, give feedback on the cake and dessert flavors, share ideas on the cake or dessert design, and take detailed notes.

After choosing your dessert professional(s), Southern Bella will work with the selected vendor(s) to obtain the contract. Southern Bella will review the contract to confirm correct date, time, services, design, and price, then forward the final contract to you for signature.

During the planning process, Southern Bella will work with the dessert professionals to coordinate logistics and details related to their services.

Photo and Video

Southern Bella will recommend 2-3 photo and video professionals who fit your style and budget. Southern Bella will schedule and attend up to 2 consultation meetings. During the consultations, Southern Bella will ask relevant questions about the vendor’s services and take detailed notes. After choosing your photo and video professionals, Southern Bella will work with the selected vendors to obtain the contracts. Southern Bella will review the contracts to confirm correct date, time, services, and price, then forward the final contracts to you for signature.

During the planning process, Southern Bella will work with your photo and video professionals to coordinate logistics and details related to their services.

Music and Entertainment

Southern Bella will recommend ceremony, cocktail hour, and reception musicians based on your style, budget, and music taste. Southern Bella will procure up to 3 quotes related to music. Southern Bella will schedule and attend up to 2 consultations with music professionals. During the consultations, Southern Bella will ask relevant questions about the vendor’s services and take detailed notes.

After choosing your music professionals, Southern Bella will work with the selected vendors to obtain the contracts. Southern Bella will review the contracts to confirm correct date, time, services, and price, then forward the final contract to you for signature.

During the planning process, Southern Bella will work with the music professionals to coordinate logistics and details related to their services.

Event Styling and Design

Southern Bella will work with you to create a inspiration board to show the overall event style. Southern Bella will share feedback and ideas on the color palette, decor, and wedding/event details. Southern Bella will use the board and our shared ideas throughout the planning process when choosing flowers, linens, rentals, decor, stationery, and cake design.

Floral

Southern Bella will recommend 2-3 floral designers who fit the wedding/event style and budget. Southern Bella will schedule and attend up to one-two floral consultations with you. During the consultations, we will ask relevant questions about the vendor’s services, give input on the floral design, and take detailed notes. After the consultation, Southern Bella will review the floral proposals with you and share feedback and advice.

After choosing your floral professional, Southern Bella will work with the selected florist to obtain the contract. Southern Bella will review the contract to confirm correct date, time, services, designs, and price, then forward the final contract to you for signature.

During the planning process, Southern Bella will work with your florist to coordinate logistics and details related to their services. Southern Bella will schedule and attend a floral centerpiece mock-up meeting with you if desired.

Decor

Southern Bella will recommend 2-4 decor companies if needed. These may include decor, draping, speciality rentals, and lighting professionals. Southern Bella will schedule and attend up to two consultations with you. During the consultations, Southern Bella will ask relevant questions about the vendor’s services, give input on the decor, and take detailed notes. After the consultation, Southern Bella will review the decor proposal with you and share feedback and advice.

After choosing your decor professional(s), Southern Bella will work with the selected vendor(s) to obtain the contract(s). Southern Bella will review the contract(s) to confirm correct date, time, services, and price, then forward the final contract(s) to you for signature.

During the planning process, Southern Bella will work with your decor company to coordinate logistics and details related to their services.


**Southern Bella has a variety of Décor, Drinking Glasses, Table linens, and various other items that can be rented directly from Southern Bella for a reduced cost. Ask about this service separately.


Rentals and Linens

Southern Bella will work with rental companies to procure 1-2 quotes for the correct rentals and linens for your wedding/event. If needed, Southern Bella will schedule and attend up to two meetings with rental companies and assist with choosing your specific rentals and linens.

After choosing your rental and/or linen company, Southern Bella will work with the selected vendor(s) to obtain the contract(s). Southern Bella will review the contract to confirm correct date, time, rental items, estimated quantities, and price, then forward the final contract to you for signature.

During the planning process, Southern Bella will update the rental orders and then finalize the order quantities and details prior to the wedding day. Southern Bella will also work with the rental company to coordinate logistics and details related to their services.

Invitations and Stationery

Southern Bella will recommend 1-2 stationery designers or companies who fit your desired style and budget. Southern Bella will schedule and attend up to two consultations with you. During the consultations, Southern Bella will ask relevant questions about the vendor’s services, give input on the design of the stationary, and take detailed notes. After the consultation, Southern Bella will review the stationery proposal with you and share feedback and advice if needed.

After choosing your stationery designer, Southern Bella will work with the selected vendor(s) to obtain the contract. Southern Bella will review the contract to confirm correct date, time, services, and price, then forward the final contract to you for signature.

During the planning process, Southern Bella will work with the stationery designer or company to assist with wording and design for save the dates, invitations, RSVP cards, programs, menu cards, place cards, escort cards, seating charts, thank you notes, and any other wedding related stationery. Southern Bella will also review mock-ups of stationery items and give feedback if needed.

Hair and Makeup

Southern Bella will recommend 2-3 makeup artists and 2-3 hair stylists or salons who fit your desired style and budget. You will review their portfolios and discuss details over the phone with these vendors on your own. Southern Bella will give advice and feedback to help you make a final decision if needed.

After choosing your beauty professionals, Southern Bella will work with the selected vendor(s) to obtain the contract. Southern Bella will review the contract to confirm correct date, time, services, and price, then forward the final contract to you for signature.

During the planning process, Southern Bella will work with the beauty professionals to coordinate logistics and details related to their services. This includes scheduling a trial run for you to attend on your own with each beauty vendor and coordinating timing of their services on the wedding/event day for you and the bridal party/or event party.

Wedding Officiant or Minister

Southern Bella will recommend 2-3 wedding officiants or ministers who fit your desired ceremony style. You will meet with these professionals on your own or interview them over the phone. Southern Bella will give advice and feedback to help you make a final decision if needed.

After choosing your wedding/event officiant, Southern Bella will work with the officiant to obtain the contract. Southern Bella will review the contract to confirm correct date, time, services, and price, then forward the final contract to you for signature.

During the planning process, Southern Bella will work with the officiant to coordinate logistics and details related to their services.

Transportation

Southern Bella will procure up to 4 quotes related to wedding day transportation services for guests and the bridal party. Southern Bella will review these quotes with you and give feedback if needed.

After choosing your transportation professional(s), Southern Bella will work with the selected vendor(s) to obtain the contract(s). Southern Bella will review the contract to confirm correct date, time, services, and price, then forward the final contract to you for signature.

During the planning process, Southern Bella will work with the transportation company to coordinate logistics and details related to their services.

Guest Lodging

Southern Bella will recommend 3-6 lodging options for your wedding guests and inquire about special room rates for the wedding/event weekend if available. After you evaluate the options and decide on the lodging selections to recommend for your guests, Southern Bella will work with the selected lodging properties to obtain the contract(s) for special group rates or for contracted room blocks. Southern Bella will review the contract(s) to confirm correct dates and rates, then forward the final contract(s) to you for signature.

During the planning process, Southern Bella will assist with questions that arise related to guest lodging. Guests are responsible for booking their lodging through the contracted properties.

Attire

Southern Bella will provide you with a list of our recommended wedding/event attire stores and resources for you to schedule and attend on your own. This includes bridal gown shops, bridesmaid attire shops, bridal accessory resources, alterations professionals, and groom and groomsmen attire resources. Southern Bella will recommend other formal attire stores for other events.

Miscellaneous Details

Southern Bella will share resources and ideas for wedding/event related details such as guest books, favors, signage, personalized decor details, and welcome bags if desired.

Wedding/Event Day Management

All of the services included in Wedding/Event Day Management Service are included as part of Full Service Wedding/Event Planning. This includes creation of detailed wedding/event day schedules, scheduling and attending the final walk-through meeting at your reception venue, confirming final details with all vendors, running your ceremony rehearsal, and coordinating the wedding/event day. Please see the Wedding/Event Day Management Service package for complete details.

Additional inclusions:

As a client of Southern Bella, you will have access to an online planning portal that has planning checklists, your detailed budget, copies of your vendor contracts, meeting notes, photos from any mock-ups, and other tools to help you throughout the planning process. 

Estimated Cost $1,500.00 (Based on 100 Guest)